Learn effectively solve your basic school management problems.

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school management
school management

Effective Solution to School Management Problems

Managing a school is not an easy task. Consequently, managing students, teachers, and classes along with running a whole campus requires serious training in management.

There might be times when the school authorities might suddenly have to deal with serious issues related to cyberspace malice. For traditional school authorities, managing cyberspace threats requires significant technical know-how of the internet, social websites, and applications.

Modernizing School Technology

To transform a school management system software, it is important to use high technology-enabled automation solutions that can help stakeholders perfectly balance academic and administrative processes. Streamlining this process will also make achieving goals easily.

For succeeding in daily school tasks, individuals can consider investing in cloud, mobile, and digital technologies for improving the operational efficiency of the school. Modern technology can also help stakeholders manage the institution more effectively by simplifying the following processes:

  • Paper-based processes
  • Online Registration
  • Admission & Enrollment
  • Course Management
  • Teacher Evaluation  
  • Communication & Collaboration
  • Classroom Management Strategy
  • Student Monitoring
  • Revenue Management
  • Forecasting the academic achievement

Why Do We Need a School Management Software?

School management issues are rampant in all corners of the world. The management faces several serious issues that practically have no long-term satisfying solution. However, there are a few school management issues that the higher authorities can exercise control over using modern technological solutions.

The Ingredients of Quality Management

Quality management follows the renowned Pareto principle for effectively dealing with school management problems. This principle is named after 19th-century Italian economist Vilfredo Pareto. He devised the famous 80:20 principle, which is based on this premise:

20% of the causes can produce 80% of the results

You can use the same principle and apply it to a rowdy classroom full of teenagers. While most of the students are very well-behaved, a small group consisting of 10% and 30% of the class is responsible for creating chaos. 

So once you deal with the chaotic minority, almost all the behavior problems in your classroom can easily be resolved.

Implementing the Pareto Principle to Manage Schools

As an effective school management system, you can try incorporating the 80:20 principle to resolve some of the major issues you are facing at school.

1.  Identify the Problem

To identify the crux of your problem, you will have to begin describing what is wrong and what requires improvement.

For instance, if your issue is that the students’ marks are steadily dropping in the math class, this is how you will state your problem-

The math marks are declining with each test.

2.  Collect Information on All the Possible Causes

Once you have identified the problem, you have to figure out what is the cause of the issue. You can start by asking those who are involved or part of the problem to present reasons for the problem.

You can conduct a brainstorming session or schedule a circle time where every stakeholder is encouraged for voicing out suggestions.

Let’s again take the math teacher example. Have the math teacher give all the students a piece of paper. Every student can be asked to jot down what they think maybe the reason behind the steep decline in marks.

3.  Analyze the Main Causes of the Problem 

Whenever people are asked to enlist all the reasons, there’s a chance for a flood of answers to follow, and many of them could be irrelevant.

A very interesting aspect of the majority of answers is that many of them may be fairly similar. You can group all the student responses around a few main ideas, and you can put all the unique causes on a different piece of paper.

Every time a student mentions a cause, you can place a tick alongside it. Soon enough, you will notice how a few causes get the most number of ticks. This is a great way to surface the main cause.

For example, the math teacher may be able to note two main reasons for lower grades in the paper-

  1.       Math tests are conducted in the first or second week of term, which leaves very little time for revision work.
  2.     Or a section of work done in the first term was poorly understood, and as a result, subsequent tests required heavy reliance on properly grasping that section.

4. Focus on Solving the Main Causes

Once you know what the main causes are, you need to decide what should be done. 

Answer this question:

  • Do you need other staff members?
  • Do you need outsiders to be called in?
  • Does the in-class or school management policy need a change?
  • Be a very good listener and focus only on a few main causes.

Let’s again take the math teacher example. After incorporating this step, the math teacher will be able to speedily deal with the causes.

The school management software can plan out that no math test will be conducted until the third or fourth week of the term. The authorities can also ensure all the revision work is done in the first fortnight. Consequently, the teacher can simply revise all the difficult sections that require significant understanding in the first term itself.

5.      Evaluating and Monitoring Results

Once everything is carried out, you have to evaluate how successful your strategy was. There’s often a need to tweak plans as and when you proceed with the implementation process. Once you’ve dealt with the main cause, you can shift your attention to all the causes that are less frequently mentioned.

This isn’t a sure shot solution, as problems can continue to resurface. You don’t have to be complacent because of initial success. Keep monitoring the situation and if it occurs again, then this time, you will be ready with a list of all the possible solutions.

For instance, if the math class has witnessed huge improvements in their test results, the teacher’s interventions and hard work certainly deserve special applause. And this way, the overall class average can improve every term.

The 80:20 principle is also used in organizations as a quality management solution, and it can also be applied in our daily lives. Once you have dealt with a few main causes of the problem, you can see for yourself how the problem nearly disappears.

School Management Software: How to Create a Pleasant School

Well-maintained schools can motivate its students to work hard. Studies claim that in a good school environment, children will learn to behave well, which can automatically reduce bullying incidents. Similarly, teachers are also motivated to spend quality time at school.

Here are a few ways that can help you make your school a well-kept learning abode-

Reception area: Ensure all your visitors are able to sit comfortably in chairs when they wait for the staff’s help. Keep magazines available and ensure that the area has interesting displays that promote learning.

Corridors: Turn your boring, long corridors into places that stimulate learning and education. You can display your students’ achievements and ensure the dull walls are painted in a range of bright, cheerful colors.

Toilets: Clean toilets can reflect the amount of respect shown toward the physical environment. School authorities and admin members can design toilets that are attractive and bright.

Gardens: Don’t forget to plant flower beds, put benches in the gardens, and strictly forbid any sportive activities in both the areas.

Play and sports grounds: Due to space constraints many schools have very small playgrounds. If that’s the case for you too, try and have different break times for different grades. If possible, you can also have a separate area of the playground specially reserved for different learner groups.

In Conclusion

For a school to be a great abode for learning, the principal, parents, teachers, and students all will have a significant part to play in maintaining the quality of a school’s physical environment.

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